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Job Opportunity: Personal Assistant to CEO - Bilingual

 
Date   Mar 18
 
Listing No.   IE256409
 
Sector   Administration, Secretarial & Operations
 
Region   Center
 
City/Yishuv   Ramat Gan
 
 
Personal Assistant to CEO - Bilingual
 
The PA will offer full administrative support to the CEO.

Duties and Responsibilities:

Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel.
Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made.
Provide executive and administrative support to CEO.
Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk ins, ensuring correct department distribution.
Secretarial support for meetings as and when required by the CEO.
Drafting and writing high quality reports and presentations, as required by the CEO.

Working hours: Full time job. Office location is in Ramat Gan.

Reports to: CEO

Interface with: All Departments

Requirements:

University degree or diploma relating to the field, preferred but not essential
Minimum 3 years’ experience as Personal Assistant, Office Manager or similar role

Competencies:

Organizational, planning and multi-tasking skills
Communication skills
Information gathering and information monitoring skills
Problem analysis and problem-solving skills
Judgment and decision-making ability
Initiative
Professionalism and confidentiality
Attention to detail and accuracy
Flexibility

Essential Attributes:

Discretion and trust worthiness-you will often be part of confidential information
Calm character, able to prioritize and ensure smooth execution of tasks
Fluency in English & Hebrew–spoken and written
Strong attention to detail and accuracy
Well organized with an understanding of priorities and changing demand
Professional knowledge of all Microsoft Office programs (Word, Excel etc.)
 
 
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