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Job Opportunity: Executive Assistant & Office Manager

 
Date   Jun 15
 
Listing No.   IE275409
 
Sector   Administration, Secretarial & Operations
 
Region   Center
 
City/Yishuv   Tel Aviv
 
 
Executive Assistant & Office Manager
 
We are looking for a multi-tasker Office Manager & Executive Assistant, someone who is motivated and passionate about getting things done. It will be your responsibility to support the CEO's admin needs and make sure that our office is always running smoothly, effectively, and happily. Our perfect match is smart, organized, hardworking, with outstanding personal communication skills, and a can-do attitude which will allow this rockstar to be a key contributor in assuring an effective and productive way of work.

Responsibilities:

Provide full Admin and back-office support to the CEO including managing the CEO’s calendar, coordinate meetings, handle internal & external meeting requests, prepare and organize agendas and materials for meetings.
Point of contact for internal and external interfaces.
Manage first line soft services to the site, full responsibility of manning the reception area, managing office suppliers including catering and cleaning services, office equipment, logistics, travels, office maintenance, and etc.
Take an active part in executing cross-company projects with HR and Finance teams.
Provide admin support to the employees and visitors.
Monitor and maintain office equipment and supplies.
Manage food and kitchen facilities – provide direction to housekeepers.
Work with global teams.

Qualifications:

Experience as an office admin, front desk manager, or administrative assistant in a Startup environment, or equivalent production/administrative experience in a similar context (experience from high-tech companies - advantage).
Strong MS Office skills: Word, PowerPoint, Excel.
Excellent time management skills, highly organized with a keen eye for details, and ability to multitask and prioritize.
Ability to work in a dynamic and fast-paced environment, great team player, service-oriented with a can-do approach.
Impeccable written and verbal communication skills in both English and Hebrew.
Love getting things done!
 
 
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