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Job Opportunity: Business Administrator

Date   Sep 19
Listing No.   IE260127
Sector   Administration, Secretarial & Operations
Region   Center
City/Yishuv   Herzliya
Business Administrator
The ASC Group in Israel is looking for an energetic personal business administrative assistant to support a highly dynamic group leader, and effectively support its day-to-day operations.


Trusted partner of the Group Manager
Proactively provide administrative support
Act as a resource within your group to communicate, educate, and drive consistency across the team
Hiring & Headcount management & requests, including new-hire set-up and headcount tracking for FTEs, vendors, and contractors
Coordination of internal and external meetings and events
Budget Management - Assist the Group Manager(s) with the budget processes, closing POs, managing and tracking operating expenses for the teams
Travel coordination & management
Plan morale events and team offsites
Reconcile and submit timely expense reports
Procurement of goods and services including computer equipment, office supply, reference materials, and facility requests
Open purchase orders through MyOrder
Manage group aliases in IDWeb
Point of contact for Design Studio maintenance, facilities requests
Manage production of event per need


Minimum of 3 years of demonstrated work experience in a fast-paced administrative capacity
Proactive in anticipating team needs and able to work independently to make administrative decisions
Ability to effectively manage a high and time sensitive workload with a calm, confident, and positive attitude
Ability to work independently, deal with ambiguity and have a passion for making managers and organizations great
Demonstrate ability to prioritize and manage complex schedules as well as prioritize own work and resources to complete projects on time and to solve problems effectively
Demonstrate diplomacy, ability to interface with a variety of executive levels with smooth and polished manner
Demonstrated problem-solving skills and strong attention to detail; able to remove barriers to get the job done
Adaptable and must work successfully in a team environment, building and maintaining effective work relationships with a diverse group of contributors internally and externally
Demonstrate drive and initiative and have positive and professional approach
Agile in shifting directions in response to changing environment, ability to work effectively under tight time constraints, use good judgment and be a good team builder and negotiator
Effective written and verbal communications skills required
Proficiency with MS tools preferred, including - HeadTrax, MSS, MS Expense 2, MyOrder, MS Approval, etc.

In depth knowledge and proficiency with Microsoft products including Outlook, PowerPoint, Visio, Word, Excel, SharePoint and ability to learn new internal systems quickly and become comfortable with new technologies required
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